City of Valley Springs

_________ Minutes _________

UNAPPROVED MINUTES

REGULAR SESSION

JULY 13, 2021

CALL TO ORDER 

The Commissioners of the City of Valley Springs met in regular session on Tuesday, July 13, 2021 at 6:00 PM in the VS American Legion.  Mayor Carl Moss presided.  Answering roll call were Commissioners Brian Staeffler, Dean Helgeson, Sandy Severtson and Lynn Schmidt.  Also present was City Maintenance Blaine Eilts, Finance Officer Linda Hunnel, City Attorney Patrick Glover, City Engineers Gabe Laber & Kyle Lentsch, and Jill Meier with the BV Journal.  Motion by Helgeson to approve the agenda as posted.  Schmidt seconded the motion.  Motion carried, all voting aye. 

APPROVAL OF MINUTES

Motion by Staeffler to approve the June 8, 16 and 21, 2021 Minutes as presented. 

Severtson seconded the motion.  Motion carried, all voting aye.  

CLAIMS AND PAYROLL

Motion by Staeffler to approve the July 13, 2021 Claims in the amount of 307,827.91.  Helgeson seconded the motion.  Motion carried, all voting aye.

MONTHLY FINANCIAL REPORTS

The Commission reviewed the June Financial Reports. Motion by Schmidt, second by Severtson, to approve the June 2021 Proof of Cash Report.  Motion carried, all voting aye.  Motion by Helgeson, second by Staeffler, to approve the June YTD Budget Report.  Motion carried, all voting aye.

PUBLIC COMMENT

Larry Johnson of the Valley Springs Development Corporation gave the City a check for $5000 to aid in Valley Drive paving costs.  The paving of this area was not included in the construction plans as there were no utility hookups in the 400 foot section of street. Therefore the City of Valley Springs was liable for the $10,000 asphalt cost.  Special thanks to Larry Johnson and the Valley Springs Development Corporation for their generosity!

Ardell Johnson thanked the VS Community Club for their hard work during Booster Days and the American Legion for providing their building during the rain. The joint effort resulted in a fun weekend for area attendees.

ENGINEER REPORT

City Engineer Gabe Laber spoke of the construction project’s progress.   Laber said ASCO will start grading and paving Valley Drive this week and Phase Three street milling on Cliff Avenue will begin around July 22nd.  

SRF Loan Reimbursement Pay Request

Motion by Helgeson, second by Schmidt,  to approve the SRF Loan Reimbursement Request in the amount of $294,911.58: $26,311.97 payable to HDR, $268,599.61 payable to ASCO.  Motion carried, all voting aye.

OLD BUSINESS

Fence Drainage Easement Issue

Jennifer Kielman of Dakota Circle was present to ask the Commission to consider allowing her to cut six inches from the bottom of her fence to allow drainage rather than removing the fence. Some neighboring property owners discussed concern over the possible buildup of ice and snow restricting water flow.  City Attorney Glover was asked about liability issues.  Mayor Moss asked Ms. Kielman to contact her Title Company in an attempt to determine why she was not informed of the drainage easement.  The issue will be revisited at the August regular monthly meeting.

6:30 HEARING  2021 Liquor License Hearing ‘On the Rocks Valley Springs’

Jon and Rob Pralguske, along with Madison Stamp, were present to speak about the new Restaurant\Bar going in at 320 Broadway Ave.  The building will also have a C-Store, patio area with volleyball and gasoline pumps.  Pralguske hopes to hire 10-15 people to operate the business, which will be open from 5 am to 2 am.

Motion by Helgeson, second by Staeffler, to approve the 2021 Retail Liquor License at a pro-rated fee for JonRobPralguske, LLC.  Motion carried, all voting aye.

Motion by Schmidt, second by Staeffler, to approve the 2021 Package Liquor License at a pro-rated fee for JonRobPralguske, LLC.  Motion carried, all voting aye.

NEW BUSINESS

Resolution 2021-06 Special Maintenance Fee

Motion by Helgeson, second by Staeffler, to approve Resolution 2021-06, 2021 Special Maintenance Fee for the City of Valley Springs.  Motion carried, all voting aye.

PUBLIC WORKS REPORT

City Maintenance Supervisor Blaine Eilts gave his monthly maintenance report.  Items included:  

Repairing the warning siren, a broken water main valve and sewer clean out. Vehicle repairs were performed on the street sweeper and the bucket truck.  Eilts requested shelving for the cold storage building at a cost of approximately $1200.  The Commission approved this purchase.  Eilts also submitted two proposals for various small concrete projects.  The item was tabled until Hunnel contacts citizens needing sidewalk repairs listed on the proposal and asking them to attend the August meeting.

FINANCE OFFICER REPORT

Hunnel said the Pet Vaccination Clinic was successful.  She wrote 29 pet registrations, which is very low compared to the 46.4% average of SD pet owners per household.  Hunnel urged the commission to implement text alerts and to consider incentives for citizens to sign up for utility billing auto pay.  The Serbian Church requested a small fireworks display for January 6, 2022.  Hunnel will find out what time the fireworks will take place.  A notice was received from Minnehaha County concerning the rezoning of a parcel that abuts city limits from A-1 to I-1.  Midwest Assistance Planning compiled a Vulnerability Assessment & Emergency Response Plan for the City regarding Drinking Water.

7:00 Hearing WEST ACRES PAVING ASSESSMENT

Mayor Moss opened the floor to the West Acres residents present.  One resident asked why the developer hadn’t paved the streets.  The Commission replied that residents had the option of taking legal action against the developer for losses.  There was a discussion on payment options and loan terms. Upon no further discussion, Staeffler made a motion to approve Resolution 2021-05, Resolution of Necessity, at loan terms of 3% for 8 years.  Helgeson seconded.  Motion carried, all voting aye.

CITY ATTORNEY REPORT-City Attorney Patrick Glover reported that they are waiting on the SD Supreme Court for recreational marijuana law and also that medical marijuana regulations are not finished at this time.  

COMMISSIONER REPORTS –Commissioner Helgeson said a former resident had asked for a thirty day extension regarding code enforcement violations.  This extension was granted.

Mayor Moss had received a complaint on dirt bikes and go carts and a request to move the flashing speed limit sign to Southside Avenue.  Kayla Moss has been working diligently on documenting and preserving items at the Valley Springs Museum and has received donations to go toward much needed maintenance on the building.  

Mayor Moss also measured the new driveway on Cliff Avenue reported by the homeowner as too narrow.  The Mayor said the driveway measured 11 ½ feet wide.  A typical driveway is 9-12 feet wide.  Therefore the City will take no action on the driveway that was replaced as part of the Utility Construction Project.  

EXECUTIVE SESSION-

SDCL 1-25-2 (1) Personnel SDCL 1-25-2 Discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee.

Motion by Helgeson, second by Schmidt, to enter into executive session at 7:50 PM.  Motion by Staeffler , second by Helgeson, to come out of executive session at 7:57 PM.  Finance Officer Hunnel requested that her last day of employment be July 16, 2021.  The Commission thanked her for her service.

ADJOURN

There being no further business before the Commission, Helgeson made a motion to adjourn at 7:57.  Severtson seconded.  Motion carried, all voting aye.  The next regular meeting of the 

Valley Springs City Commission will be August 10, 2021 at 6 PM in the Valley Springs American Legion, 615 Broadway Avenue. 

Linda D. Hunnel, Finance Officer                         Carl Moss, Mayor

CITY OF VALLEY SPRINGS, CLAIMS, 13-Jul-21; EFTPS - U. S. DEPT OF TREASURY, $1,522.88, 061821 PR TAXES; DELTA DENTAL OF SD, $88.00, JULY DENTAL PREMIUM; FIRST NATIONAL BANK, $1,112.48, JUNE POS PURCHASES; SIOUX VALLEY ENERGY, $4,557.22, JUNE ELECTRICITY; EFTPS - U. S. DEPT OF TREASURY, $898.00, 063021 PR TAXES; EFTPS - U. S. DEPT OF TREASURY, $1,303.90, 070121 PR TAX; MARV’S SANITARY, INC., $108.00, JUNE GARBAGE SERVICE; ALLIANCE COMMUNICATIONS COOP, $236.00, JULY PHONE & INTERNET SERVICES; MIDAMERICAN ENERGY, $25.94, NATURAL GAS-JUNE; VERIZON WIRELESS, $92.93, JUNE CELL PHONE MAINT; GENERAL TRAFFICE CONTROLS, INC, $813.45, FLASHING SPEED SIGN POLE; SD RETIREMENT SYSTEM, $935.44, 061621 PR; BLAINE EILTS, $1,697.89, 061621 PR; LUNSTRA, JAY, $509.24, 061621 PR; JOHN VERMEER, $114.15, 061621 PR; KEITH STAEFFLER, $173.12, 061621 PR; LINDA HUNNEL, $1,243.54, 061621 PR; ROMARIO RODRIGUEZ, $390.65, 061621PR; NAMANNY, SANDRA, $310.37, 061621 PR; SCHOLTEN, KEITH, $540.25, 061621PR; BRENDA STAEFFLER, $224.41, 061821 PR; SARA KIEFER, $224.41, 061821 PR; ASCO, $225,446.27, UTILITY CONSTR PAYMENT; BARB PETERSEN, $31.75, WATER DEPOSIT REFUND; DEB KOCH, $11.35, WATER DEPOSIT REFUND; HDR ENGINEERING INC, $30,095.77, UTILITY CONSTR ENGINEERING; HPSD, $1,626.66, JULY HEALTH INS PREM; DEB MERRILL, $19.04,  DEPOSIT REFUND; AH ARENDT, $2.00, PET LICENSE REFUND; STAEFFLER, BRIAN, $503.31, 2ND QTR COMMISSION PAY; MOSS, CARL, $519.48, 063021 PR; HELGESON, DEAN, $443.28, 2ND QTR COMMISSION PAY; BAUSKE, LANCE, $143.14, 2ND QTR COMMISSION PAY; LINDA HUNNEL, $1,429.76, VACATION PAY OUT; SCHMIDT, LYNN, $443.28, 2ND QTR COMMISSION PAY; SANDY SEVERTSON, $382.25, 2ND QTR COMMISSION PAY; BLAINE EILTS, $1,547.68, 070121 PR; LUNSTRA, JAY, $509.22, 070121 PR; VERMEER, JOHN, $108.80, 070121 PR; KEITH STAEFFLER, $49.93, 070121 PR; LINDA HUNNEL, $1,484.11, 070121 PR; ROMARIO RODRIGUEZ, $332.46, 070121 PR; NAMANNY, SANDRA, $215.79, 070121 PR; DOUG HANSEN, $6.00, REFUND PET LICENSE; BRANDON ACE HARDWARE, $22.64, CITY MAINT PURCHASES; BRANDON VALLEY SCHOOL DISTRICT, $191.97, JUNE GAS PURCHASE; BV JOURNAL, $396.23, JUNE PUBLICATIONS; CORE & MAIN LP, $374.76, WATER UTILITY MAINT; ELAN FINANCIAL SERVICES, $1,332.28, CITY MAINT PURCHASES; HAWKINS WATER TREATMENT, $1,474.10, WATER PURIFICATION;MEIERHENRY SARGENT, LLP, $810.00, MAY LEGAL SERVICES; MENARDS, $295.60, PARK MAINT; MINNEHAHA COUNTY SHERIFF, $10,424.70, 3RD QTR POLICE SERVICES; MUTH ELECTRIC INC, $6,707.34, PARK MAINT-BALL FIELD LIGHTS; RUNNINGS, $63.89, SHOP SUPPLIES; SANITATION PRODUCTS, INC, $2,720.84, STREET SWEEPER REPAIR; SD PUBLIC HEALTH  LABORATORY, $268.00, JUNE WATER TESTING; STURDEVANT’S AUTO PARTS, $35.70, STREET VEHICLE MAINT; USA  BLUEBOOK, $180.63, WATER PURIFICATION; VALLEY SPRINGS FARMERS COOP, $55.63, JUNE DIESEL PURCHASE; $307,827.91;

Published at the approximate cost of $108.37.

July 21, 2021

 

__ RESOLUTION NO. 2021-06 __

A RESOLUTION TO THE CITY OF VALLEY SPRINGS TO ADOPT RESOLUTION 2021-06, TO LEVY A SPECIAL MAINTENANCE ASSESSMENT FOR THE ANNUAL MAINTENENACE OR REPAIRING OF PUBLIC IMPROVEMENTS AS PROVIDED FOR IN SDCL 9-43-138.

WHEREAS, SDCL 9-43-138 provides for the Assessment of maintaining or repairing public improvements; and

WHEREAS, the City of Valley Springs maintains and repairs public improvements within the city limits;

NOW THEREFORE BE IT RESOLVED, that the assessment of annual maintenance and repair of public improvements shall be levied as follows:

1. Designation of lots to be assessed. Pursuant to SDCL 9-43-138, all lots in the City of Valley Springs fronting a street shall be assessed at one hundred dollars ($100.00) per parcel.

2. Assessment.  The City Finance Officer is directed to add such assessment to the general assessment against the property and certify the assessment together with the regular assessment to the county auditor to be collected in the same manner as municipal taxes for general purposes.

3. Assessment subject to review.  The assessment is subject to review and equalization the same as assessments or taxes for general purposes.

Carl Moss, Mayor

City of Valley Springs

ATTEST:

Linda D. Hunnel, Finance Officer

City of Valley Springs

Adopted: 07/13/2021

Approved: 07/13/2021

Published: 07/21/2021

Effective: 08/11/2021

Published once at the approximate cost of: $15.66

July 21, 2021

 

__ RESOLUTION NO. 2021-05 __

Date Adopted: July 13, 2021 

Date Published: July 21, 2021

Date Effective: August 10, 2021

CITY OF VALLEY SPRINGS

RESOLUTION OF NECESSITY

RESOLUTION #2021-05

BE IT RESOLVED, BY THE City Commission of the City of Valley Springs, South Dakota, that the convenience and necessity has arisen to improve substantially all of Dakota Circle and Lynx Street, all in the City of Valley Springs, Minnehaha County, South Dakota, by the addition of paving of the streets with a second asphalt lift all as more fully shown and specified in plans and specifications prepared by the Contractor.  

 BE IT FURTHER RESOLVED that the material to be used in the project shall be according to plans and specifications prepared by the Contractor for the City of Valley Springs, and on file in the office of the Municipal Finance Officer and open to public inspection and incorporated hereby.

BE IT FURTHER RESOLVED that the following is a description of the classes of lots and the legal descriptions of the affected property fronting or abutting upon the affected streets which lots and property are to be assessed and levied by way of special assessment to pay for said improvement:

Lots 1, 2, 3, 4, 5, 6, 7A of Block 1 (Dakota Circle)

  Lots 1, 2, 3, 4, 5, 6, 7A, 8A, 10, 11, 12, 13 of Block 2 (Lynx Street)

Lots 1, 2, 3, 4, 5, 6, 7A, 9, 10, 11, 12, 13, 14, 15, 16 of Block 3 (Lynx Street) of the West Acres Addition to the City of Valley Springs, Minnehaha County, South Dakota

BE IT FURTHER RESOLVED that the cost of said project shall be assessed against all assessable lots and tracts of land, whether platted or unplatted, fronting or abutting thereon, according to the provisions of SDCL 9-43-79 as to each of such lots or tracts above stated.  The total cost of the project shall include the labor and materials for the 1.5 inch asphalt mat, and any other special items as required by the project or specifically requested by the property owner. After determining the amount of the total cost of said project, the same shall be assessed according to the provisions of SDCL 9-43-79, on a linear front of footage basis.  The estimated total cost of the project is $76,347.59, and is broken out as follows:            

Clean Street-$0.75Square Yard

Patching-$2.75 Square Foot

1.5 inch Top Lift Asphalt-$99.72 Ton

Valve Box Adjustment-$250.00 Each

Adj. Manhole -$375.00 Each

Mobilization-$1750.00    

All lots will be assessed by the number of linear feet abutting upon the improvement.  

BE IT FURTHER RESOLVED that the municipality, The City of Valley Springs, will pay fifty percent (50%) of the total construction costs,

BE IT FURTHER RESOLVED that the assessments above described shall be determined immediately upon filing of the Assessment Roll in the office of the Municipal Finance Officer of the City of Valley Springs, which shall be payable under Plan One, with collection by the Minnehaha County Treasurer, as set forth in  SDCL 9-43-102, et seq, as amended, and that all deferred installments shall bear interest at such rate determined by the City Council, according to law.

BE IT FURTHER RESOLVED that the Finance Officer is directed to take such action as is necessary to carry out the intent of the resolution.

THE COMMISSION OF THE CITY OF ATTEST:

 VALLEY SPRINGS

  Mayor Carl Moss

Municipal Finance Officer Linda D. Hunnel

Published once at the approximate cost of: $32.85

July 21, 2021

Category:

The Brandon Valley Journal

 

The Brandon Valley Journal
1404 E. Cedar St.
Brandon, SD 57005
(605) 582-9999

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